Most general assignment spaces follow a scheduling timeline. The scheduling timeline that a certain space follows is based on the type - academic space vs. non-academic space. 

Academic Spaces

Academic spaces are scheduled quarterly to give University courses priority. These spaces include: classrooms, computer classrooms and breakout rooms. More information is available on the Space Types page.

AY 2024-25 AUTUMN 2024 WINTER 2025 SPRING 2025 SUMMER 2025
First day that the Office of the Registrar processes 25live requests Tue, May 28 Mon, Oct 28 Mon, Feb 10 Mon, Apr 14
First day of the quarter Wed, Sep 25 Mon, Jan 6 Mon, Mar 31 Mon, Jun 23
First day that the Office of the Registrar processes 25live requests that fall during finals week  Mon, Oct 14 Tue, Jan 21 Mon, Apr 14 N/A

Additional Information

When requesting academic spaces, please note the following:

  • All reservations assigned in academic spaces may be subject to change due to academic needs. This may include reassignment or cancellation.
  • You will receive separate email confirmation of your room reservation once your space request has been processed. These spaces are not self-reserve.
  • To get the best service from support departments, please submit your request at least 2 weeks ahead of your event date. Office of the Registrar reserves the right to cancel a space reservation if not submitted two weeks in advance.
  • MLG 110 will follow the quarterly scheduling timeline outlined above during autumn and winter quarters since the room may be scheduled by University courses. However for spring and summer quarters, MLG 110 will follow the non-academic scheduling timeline (below) in order to accommodate the high volume of events that occur.

Non-Academic Spaces

University courses are typically not assigned to these spaces and therefore can be scheduled much further out. Non-academic spaces include: conference rooms, indoor event spaces, outdoor event spaces, and building lobbies/atriums. More information is available on the Space Types page.

If your event date falls between... Then you must submit your space request on or after...
Present - August 31, 2025 Accepting requests now
September 1, 2025 - August 31, 2026 The first Monday in March 2025

Additional Information

  • More information on room setup options, may be found on the Room Setups page.
  • MLG 110 will follow the quarterly scheduling timeline during autumn and winter quarters since the room may be scheduled by University courses. However for spring and summer quarters, MLG 110 will follow the non-academic scheduling timeline in order to accommodate the high volume of events that occur.
  • University courses may schedule non-academic spaces for breakout sessions but they are typically not assigned to them on the University Time Schedule.