Preparing for the Conference

• Time:  Presenters are allotted 8 minutes for their presentation.  
• Presentation Format: Your presentation slides must be submitted to us as a PDF.
• Deadline:  The IIGE must receive your final presentation by 5pm on Sunday, May 19th.  Presentation slides should be emailed to iige@uw.edu.
• Note:   All presentations will be uploaded onto the Conference Proceedings webpage following the event.

We will be holding rehearsals in Milgard Hall Room 203 on the below dates for students who wish to practice their presentations.  To sign up for a time, please click below.

• Tues. May 14, between Noon and 2pm 
• Wed. May 15, between 9am and 11am

Click here to sign up for a 15 minute rehearsal time slot. 

• The Conference will be held in the William W. Philip Hall on the UW Tacoma campus.  We will be in two spaces:  The Mainstage (James A. Milgard Family Assembly Room) and the Jane Thompson Russell Commons.
• You will be presenting as part of a panel.  We will have a section marked off in general seating for panelists.  We ask that you sit in this section before your panel starts.
• If you are presenting on the Mainstage, you and your fellow panelists will be called to sit on the stage.  If you are presenting in the Jane Thompson Russell Commons, you and your fellow panelists will be called to sit at the front of the room near the podium. 
• Each panelist will be introduced - name, presentation title, faculty adviser, and institution.  Your presentation slides will be ready and cued for you.
• We will have timers in the room, who will hold up cards indicating when you are two and one minute from the end of your allotted time (as well as over time). It is important to practice your presentation ahead of the Conference to ensure you stay within your allotted time, and to know when you see the card if you are on time or need to speed up.  We recommend you print out the script of your presentation in a large font so that you have it as a reference. 
• When your presentation is complete, you will return to the panelist table to sit.
• When all presentations are complete, the moderator will introduce the Respondents who will have fifteen minutes to ask questions of the panelists about their presentations/themes from your collective presentations.  You will share handheld mics to answer questions.
• After the Respondent section has concluded, the moderator will excuse the panelists and you may return to the general seating area.  

Lunch is provided for all conference participants.

Deadlines

• UW Tacoma Students:  Printed and digital posters must be submitted no later than 5pm on Sunday, May 19th.
  • Printed posters should be dropped off at the Global Innovation & Design Lab Front Desk (outside MLG 203). 
  • Digital posters should be emailed to iige@uw.edu.
• Non UW Tacoma Students:
  • Digital posters should be emailed to iige@uw.edu no later than 5pm on Sunday, May 19th.
  • Printed posters may be brought to the Conference.  Please be sure to arrive at least 30 minutes prior to your Poster Session so your poster can be mounted.

Poster Presenters are required to print a poster as well as submit a digital poster (so it can be uploaded to the Conference Proceedings webpage following the event.)

Poster Dimensions and Printing Guidelines

Your poster must be 24" x 36" and professionally printed. ** Below you will find a suggested Poster Template for your use.  Tips on how to design your poster can also be found below.

Please email iige@uw.edu if the dimensions of your poster are larger than 24" x 36".

**  UW Tacoma students:  Please note that the UW Tacoma Library's MakerSpace has a poster printer that students can utilize.

1. Your poster should be constructed so that it presents the desired information in a self-explanatory manner.
2. Keep your poster simple and brief. A poster is not a place for you to tack up your entire body of research for people to read. Instead, think of a poster as a series of highly efficient, organized “panels” (a storyboard) upon which appear synopses of the relevant information you want to convey - just enough to get your point across.
3. Organize your poster using headings, such as “Introduction,” “The Research Question,” “The Methodology,” and “Findings.” These headings will help establish a logical flow to your poster. Note:  The template provided already includes headers that may help you in structuring your poster.
4. Use large enough fonts so people will not have to squint to read the material. For headings, use at least a 48-point font. For text, use nothing less than 18-point.
5. Make your poster visually appealing. Have fun. Be creative. Incorporate color. Use photographs, graphs, charts, maps, and the like. Simplify charts and figures to include only relevant information. Be attentive to the layout and placement of your materials.

Display:  We will provide a display tripod and 24” x 36” backboard for your poster at the Conference.

Poster Session: The poster session is scheduled during the lunch hour, 12:10-1:10pm. On the day of the Conference, we ask you to:

• Arrive at the Conference at least 30 minutes before your poster session is scheduled to begin;
• Check-In with staff at the poster venue 5-10 minutes prior to the start of the poster session.
• Stand by your poster during the session to interact and address questions from interested visitors.

Lunch is provided for all conference participants.