Campus Workshops

February 22-24, 2023 | Framework for Collaboration-UWT Staff Association

A UW Tacoma Employee Association or UWTEA, and a summer retreat for staff and faculty were among the exciting ideas the UW Tacoma Staff Association brought forward in their design sprint to address the challenge:

How might we remove barriers to staff efforts to promote student success?

In addition to the effects of the pandemic, various influences have taken a toll on staff well-being and effectiveness, including uneven communication structures, silos within the organization, and a lack of meaningful staff influence on policy and procedure. The sprint, facilitated by the GID Lab on February 21-22, included empathy interviews with campus stakeholders, affinity mapping, ideation and prototyping. The sprint was preceded by need finding sessions in Fall 2022.

Through high energy and reflective sessions using the principles of design justice, the group created prototypes that they plan to test before rolling out. The project was funded by the Office of the Chancellor.

"Tell me about a time.." How to design the best job interview

Shared Futures on February 24, 2023 was a resounding success with students from across majors participating in mock interviews and getting one-on-one feedback from community leaders and professionals. Co-designed by the IIGE's Community Advisory Board and student awardees from its Global Innovation and Design Lab, the two-hour event was packed with interview critique, discussion, questions, and lots of networking. Community members were very enthusiastic about the quality of CVs and cover letters students brought for review, and students walked away with gratitude, with their materials covered with valuable comments and tips. Mock interviews were led by IIGE Board co-Chair Drew Bamford, and the session was moderated by AVC Dr. Divya McMillin. Director of Spaceworks and Metro Parks Board member Michael Liang, and Next Consulting Founder Rachel Askew, served as interviewees. The interviews served as a fun and accessible platform for students to learn best practices and for community members to share expertise and insights, especially in a post pandemic, AI-present world. 

Building Campus Access with Students, Faculty, and Staff

The GID Lab team, including Winter 2022 awardee Aaliya Jones, conducted user research among faculty, students and staff to address the design challenge: "How might we enhance communication between faculty, staff, and students in a way that promotes consistency and trust?". Ideas ranged from hybrid work schedules on faculty and staff office doors to a decision-making flow chart tailored to our campus needs. Next steps include wider user research and prototyping.

Collaborative Leadership through Human-Centered Design

Addressing the questions of “How might we change how we work together?” and “How might we move decision making to its appropriate level?”, the GID Lab team led the Chancellor's executive leadership team through need finding, ideation, and beginning prototyping. Participants created models representing shared culture (a flower) built on values, leadership, community, and mission, and a single vision (a building and a boat) led by leaders with a shared purpose. A second workshop on May 16 will take the group through rapid prototyping of systems and operations that promoted collaborative culture and unified purpose. The project was funded by the Office of the Chancellor.

Telling the UW Tacoma Story though Human-Centered Design

“How might we create a compelling story to support Milgard Hall and its mission?” and “How might we identify and secure the resources necessary to comprehensively support innovation programming at Milgard Hall?” were the design challenges tackled by the UW Tacoma Campaign Leadership core design team, which included the Chancellor, Campaign co-chairs, and campus community leaders. Dr. Divya McMillin’s TBUS 590 Innovation Through Design Thinking students were trained as facilitators and helped move the core design team through a full design sprint. 

A special groundbreaking event, comprehensive and compelling storytelling through various media, and multidisciplinary collaboration with campus and community through events such as Shared Futures were some of the prototypes quickly put into action by the Advancement team and the Institute for Innovation and Global Engagement. Milgard Hall is scheduled to open in January 2023 and we are ready!

The project was funded by the Office of Advancement.

Telling the UW Tacoma Story Project

Dr. Divya McMillin’s TBUS 590: Innovation Through Design Thinking course, with interim Assistant Director Krissy Kimura and Administrative Specialist Lan Allison assisting, is the second of many collaborations between the Global Innovation and Design Lab and the Milgard School of Business. In March 2021, Dr. McMillin taught a design thinking module for the Essentials of Management Program. During TBUS 590 taught in July-August 2021, 14 MBA students worked through the process of design thinking to problem solve for a real -world client: UW Tacoma’s Campaign Leadership Design Team (CLDT). Together with the CLDT, the students learned about human centered design to break through conventional thinking and ideate inclusive and innovative ways to promote the visibility of Milgard Hall.

In just four fast-paced weeks, students conducted user research, brainstormed and iterated on 22 ideas, refined 14 design challenges, prototyped 20 initial designs, and presented five final prototypes to a panel of industry professionals and UW Tacoma stakeholders. Most exciting is that some of the prototypes are in action: a groundbreaking celebration took place on October 19, and the GID Lab’s artist in residence is already creating a range of meaningful ways to engage the community and tell the story of Innovation at UW Tacoma.

GID Award Learning Access Project

Written By: Abdul Abubakar, Anh Lam, and Staff

As social distancing becomes increasingly necessary across the United States and around the world due to the COVID-19 pandemic, our traditional ways of working are being disrupted. A recent report from Gartner.comindicates 74% of companies plan to permanently shift to more remote work even after the pandemic. Bearing this in mind, the Global Innovation and Design (GID) Lab focused on shifting its attention towards being successful in a fully remote workplace during Spring 2020.

Early in the quarter, we conducted a competitive analysis of project management, visual collaboration, and communication tools to ensure that we are working efficiently as a team online. This helped us understand what made sense for us to continue using and opened us up to the opportunity of upgrading to other tools. Thanks to these tools, we have been able to make a smooth transition to an asynchronous, but still collaborative work environment. In this blog we will discuss some of the best tools, technologies, and software that we used for virtual collaboration over the past quarter.

Initially, working in a remote environment was challenging, as design thinking is hands on and interactive. Some of the tools had a learning curve that we had to adjust to, but once we started using them it became hard to imagine our work without them. Let’s take a look at the top tools in each category: project management, visual collaboration, and communication.

PROJECT MANAGEMENT: TRELLO

Trello is a project and task management tool that we used to help organize our work. It is a gateway tool to the AGILE/SCRUM workflow as it introduces Kanban boards for its users, which is a great introduction for students with no prior experience. Additionally, it has features like a checklist to outline tasks or agendas, the ability to assign tasks and due dates, and attach documents.

COMMUNICATION: SLACK AND ZOOM

We used Slack for asynchronous communication whenever anyone had a question or wanted feedback on a task. Email can be challenging because an email can be missed or someone might not be copied. Using Slack turns emails into messages and inboxes into channels, which anyone from the team can access – increasing team transparency.

We used Zoom twice a week for video conferencing, which involved participating in interactive design thinking activities, checking-in on current and upcoming tasks, and building team rapport. In addition to the video conferencing feature, Zoom offers a chat box to share links or share non-verbal communication. We often used the screenshare feature to present ideas and give feedback.

VISUAL COLLABORATION: MIRO

Miro is a virtual whiteboard to make it easy to collaborate on distributed teams. This tool let our team participate in interactive design thinking activities like brainstorming ideas, conducting retrospectives, providing feedback, and prioritizing designs. Working in Miro almost felt like working together in-person, as it is so collaborative.

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Conclusion

Here at the GID Lab, we believe that the concept of working from anywhere will be the norm for the future of work. Having the ability to test and adopt new software and tools is important in today’s tech-driven world, especially for new students entering the workforce. As technology advances and brings us closer together (virtually), we hope to continue to take advantage of being location-independent. This will enable us to contribute to the exciting work we are doing, white staying healthy, safe, and productive, all from the comfort of our own homes.

Winter 2020 | Process and Purpose-Student Project

Written by: Abdul Abubakar and Staff

Over Winter 2020, I developed a video to bring more awareness to the Global Innovation and Design (GID) Lab. The 60-second long video provides the viewer with a brief introduction to the GID Lab at the University of Washington Tacoma, identifies who the Lab is for (students, faculty, and community members), and why it is an important space on our campus. The video aims to give viewers a better understanding of what they can accomplish with the GID Lab, in a swift, fun, and enticing way.

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I started the creative process by making a video production brief that discussed the project background, the motives and intentions behind the video, our target audience (primary, secondary, tertiary), and the tone we wanted to convey (friendly and inviting). I then created a storyboard for the video to outline, organize and visually guide the GID Lab team through the production process. Throughout the creative process of the video, I incorporated elements of design thinking, such as creative ideation, and story-telling, while keeping a human-centered focus.

Here are a few reasons why I chose to make a video and points about how it will enhance exposure for our Lab:

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Video helps make a human connection with your viewers. Users have short attention spans, busy schedules, and thousands of other potential distractions. Videos work effectively to grab and keep your user’s attention, while also showing visitors you’re more than another faceless online operation. This pays off in the form of further reach, more credibility, and increased business.

Videos are more memorable than written content. After awhile, our minds ignore words on a subconscious level. While we have a tendency to ignore the written-word, we are more likely to stay engaged in videos. Users remember and respond to videos more often than written content.

I took a detailed and thoughtful approach to this video because I understand how difficult it is to reach an audience with content in today’s impersonal digital world where individuals are craving more connection, personal relationships, and depth. I thought that we could accomplish such user needs with this video because it is one of the best ways to build a connection with our audience and give them a peek into what we are doing at the GID Lab. I hope you enjoy it! Please send me your feedback at globalid@uw.edu.

Office of Student Transitions & Success and WSECU

The GID Lab Team facilitated two workshops for staff from UW Tacoma Student Transitions and from the Washington State Employees Credit Union (WSECU). Two design challenges, “How might we coordinate efforts to ensure financial wellness is part of the UW Tacoma student experience?” and “How might we create a Financial Wellness Program through the lens of economic justice at UW Tacoma?”, were tackled. The group worked through need finding, ideation and prototyping to build an environment of financial wellness for students. The cohort prototype led to creation of the 2021 Financial Wellness Cohort through the collaborative effort of Sound Outreach, the Office of Financial Aid, and the Office of Student Advocacy and Support.